With the technical advancement of businesses, the use of software to store and share data has become a need of the hour. Failing to follow these professional protocols and the technical needs of the business world will make your company lag behind others. Given these business advancements, the use of PDF format for sharing and storing data can help you have an edge over your competitors.
Portable document format (PDF) introduced in 1990 has become one of the most widely used document formats in the world. Its wide utility has allowed sharing of data within a fixed format. Giving it a more formal look than others. A reason why the use of PDF format has become a norm in the business world. It acts as the best format to use while you are invoicing clients, maintaining customer records, or sending important memos.
Maintain Document Format
While sharing data in other formats like Microsoft Word with your clients, the biggest problem one faces is the change of format. The file format that you see on your computer might appear to be non-aligned in your customer’s computing. Compromising your professional image. However, you can rest easier with the PDF format, making your document to be presented as intended. It’s also ideal for sending documents when they need to be printed out.
Allow Online Size Conversion
What if you can store large size files in a small space? PDF format lets you do that. One of its biggest advantages is its ability to compress high-quality files to relatively small file sizes. Availability of free online size converters is another plus point to this file format. Indeed, the PDF file system is best for businesses with limited hard drive storage space like in small businesses or startups.
Extraordinary Feature To Esign Pdf Files
Another admirable feature added to PDF file format is its electronic signature feature. There are multiple eSign PDFs with Electronic Signature Free Online converter that let one enable eSigns on their PDF files. It is a feature that allows you to scan your handwritten signature and attach it to a PDF. Preventing you from repetitively signing your business emails or data files manually.
Enable Password Protection
Keeping your customer and office data privacy is important today. Even your competitor can spy on your company. PDF file systems allow you to tackle this privacy issue. As these PDF files can be password-protected, giving you the power to secure your data. Therefore, playing a crucial role in maintaining your company’s image and reputation.
Easy To Work On All Operating Systems
One of the reasons why the pDF file system has become a common tool in the business world is its ability to work well on all operating systems. It functions on all the operating systems in use today. These include a PC or a Mac, or even smartphones with the iOS and Android operating systems.
Enable You To Integrate Non-text Elements
Another influential and noticeable quality of PDF file format is its ability to add non-text elements. Like images, graphs, and hyperlinks, etc. Allowing you to make your content more appealing and understandable. Moreover, the ability to integrate links in the text opens up in the viewer’s web browser when viewing the document on your computer. Making it more accommodative for business discussions and sharing.
Indeed, PDF file systems are best for office use. Businesses who are still unaware of its functionality are more likely to lose their competition as compared to those aware of these.